If you’re searching for a board management software and you’re aware that the software can be expensive. Although some companies offer free alternatives for smaller businesses some require a subscription fee that isn’t necessarily affordable for small companies or startups. There are numerous options that are free or cost-effective.

Streamline your board meetings. The best board portal software includes a range of tools designed to simplify meeting processes beginning with document preparation prior to the meeting to post-meeting distribution. Some features include a members directory as well as page synchronization, laser pointer tool and shared annotations. Some allow virtual meetings with video conferencing and voting, or provide an easy method for board members to make resolutions and minutes signable using an electronic signature.

A reputable provider should provide a backup solution that will ensure data is never lost. They should also provide an array of security protocols that include encryption on the level of a bank to secure information. Most providers offer a free trial before you commit to them, allowing you to compare your options and pick the best option for you.

With all the costs associated with distributing and maintaining traditional paper-based board books, it’s clear why using a software program for board portals can save your business substantial amounts of money. The software removes the need for printer cartridges, paper, binders and the cost of overnight delivery from courier services. It also eliminates the need to send updated versions of documents such as PowerPoint presentations, saving you the time and cost of sending the same file to every member of your group repeatedly and again.

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