The online board portal could be an effective tool to improve governance and efficiency. However, selecting the best solution isn’t an easy task as each company has its own requirements and budget limitations. If you’re thinking about purchasing an online board portal, security and efficiency are the two major areas you must consider. In your discussions with potential suppliers to determine if they are capable of meeting your requirements.
Security
A portal’s primary goal is to safeguard sensitive data and stop unauthorized access. It is crucial that the portal is built on a solid framework that is able to support security features that are high-level that can be customized, like permission settings for the end user as well as unique encryption keys for each customer as well as two-factor authentication. third-party penetration tests controlled and certified data centers and security audits such as SOC2.
Efficiency
The aim of any system for managing boards is to streamline the three main phases of a meeting – prior to meeting, during the meeting, and following. The most effective management systems for boards offer efficiency by allowing easy communication. This will encourage directors who are willing to contribute, update material dynamically before meetings, and reduce the time it takes to create materials.
During your demos, pay close attention to how the software’s interface is. Your team should be able to access the portal easily and efficiently, so select a software that has easy navigation, document uploads and search. You can also test the service of the vendor’s customer support by calling their helpline and observing how responsive they are.