When you need to share sensitive documents online with a variety of parties, using a virtual data room is the most secure way to do it. They let you control who sees what within a safe environment. They also have auditing capabilities which make it easy to keep track of who has access to which files. They also have advanced security features like encryption, two-factor authentication, and watermarks that help discourage unauthorised file sharing and data leaks.
A lot of businesses turn to free cloud storage tools and web-based file sharing for their data sharing needs, but they lack the fine-grained permission settings such as auditing, watermarking, and auditing features that data rooms provide. When you are trying to raise capital or close a deal, or sell your business, you’re not going to want confidential information to get in the wrong hands.
The top VDR providers offer a range of reports that let administrators easily monitor user activity by determining who was watching what and when. This is crucial when working with a third-party to ensure confidentiality, especially after the room has ended.
The top VDR providers also allow you to specify whether each document can be viewed, printed or downloaded via the website. This is helpful when working with buyers who have strict data requirements. They can also apply dynamic watermarks to the pages of printed or viewed documents to guard against leaks of information.