Document management software enables organizations to organize, collect, store, and retrieve files of any type. Its powerful features support seamless workflows, reduce manual data entry tasks and help automate business processes. It also reduces conflicting information as well as communication errors and delay that is not productive while allowing teams collaborate with confidence.
In the event that they’re obtained electronically or scanned into a document management system documents can be labeled with metadata to help users categorize and locate information easily. This feature streamlines the lifecycle of the document and allows workflows to move it through predefined steps.
Document management systems are an excellent solution for employees who work on projects away from the office, whether it’s a client meeting or conference call. They provide a central repository where files can be shared and accessed from any place. It also eliminates the necessity to search for files across different devices or apps, as well as cloud-based platforms. This is a huge time-waster that can result in lost opportunities and increased frustration.
Many document management systems provide a mobile application that allows team members who are located in remote locations to quickly record details, which are then synced to the central repository after internet connectivity is restored. Streamlined workflows and a secure user-friendly interface also assist businesses in increasing their productivity. Hightail for instance, offers a free plan and affordable plans to creative businesses who rely on large video or image files. It also supports offline mode, meaning that team members can continue to work even without internet access and upload their changes after they return to work.